During that time, they have always been dedicated to . User profile pages are an invaluable way of introducing employees to each other. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Do away with complicated track changes and emailed versions of documents. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Please find a copy of our staff handbook. Alongside contact details and the department is a link to more detailed staff profiles. Offers advanced security and protection. Harness the power of Google and Microsoft in one platform with universal access for all staff. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. And provide better oversight of team-wide training and development needs. Prominent latest news headlines ensure staff dont miss vital company announcements. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Engaging and low-cost, video is becoming even more important in the context of distributed teams. Body: Greetings! And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. It dictates how users find data within the site. Naming the intranet. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. And to make it even more effective, you can integrate it with other enterprise systems used by your business. Corporate Intranet Portal homepage. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. We'd love to chat with you more about how Workmates can benefit you and your employees. Also, keep in mind how the columns flow on mobile devices, including which display first. You can then embed the video in an iframe or widget on your intranet. Either way, theres a lot at stake. Insert YouTube or Vimeo videos directly in your intranet. This popular feature will improve engagement and empower employees. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. For example, the annual report usually requires several authors and the input of many departments. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. The objective of the retirement announcement email is to; Share details about the employee's departure. Support services. Connect Your Remote Workers. Intranet technology has been around for over 25 years. If you want to improve the performance of team members who are considered "average," do the same for them. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. . Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. After two months of hard work and dedication, we are delighted to officially announce the launch. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. Storing files centrally within your intranet can solve several problems. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Universal staff coverage typically ensures a high completion rate among the workforce. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Now it is time to share this great news with everybody, and thank your team members for their contribution. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Six Real Company Intranet Examples, and Why They Work. [Employee name] will be responsible for [brief description of . It could be a snapshot survey to gauge opinion on a particular issue or initiative. This application of intranet reduces the time employees spend looking for information. From homepages through to directories, there are plenty of ideas to get you started. Try to avoid using pictures sourced from the web. Using category labels like How do I or I need to can improve discoverability. Employee Engagement, Comms and Recognition. For users, quicklinks are a big time saver. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. What is an intranet? Create your own customized forms using the intranets easy forms builder with drag and drop fields. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. And there are no security concerns like there have been with some cloud file-sharing options. Site page permissions can be set by job title, department, or location. It provides an overview of the entire site. The intuitive software makes ongoing administration a straightforward task. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. It is the fastest and easiest mode. Its intuitive and easy to follow. And thats why accurate, descriptive headings are so important. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Ideally, it should be possible to navigate the most important information without having to search. Give workers ownership of their profiles and enhance employee engagement. SSO is a great time-saver and makes for a smoother, more coherent user experience. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Its simple and easy to use. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. 5. A staff directory connects employees right across your organization, including remote or non-desk workers. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Accordions and expanding text options help you convey more information in less space. Its time to refine the design of your new intranet. Best practice suggests you should be economical with hyperlinks to documents. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. It sets out what the site is all about so the user is clear whats in store. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. And its also possible to embed hyperlinks or iframes directly in the intranet. 1. It is well worth the investment of time to make sure the intranet has a consistent presentation. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. Idea #21: Connect with virtual employees through video conference. Make sure users can navigate without hesitation. The staff directory allows employees to see who is online. Intranet Announcement Website Awards Announcement Social Media Posts . So, if you need to concentrate on that vital task, you can do so without any distractions. This example has identified quick links with an engaging icon. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. All you need to do is select the appearance tab and click on the color you want from the palette. Say, for example, you want to change the color scheme in line with your new corporate image. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . Pack as much information as you can into easily digestible bites. Workers can personalize their communication preferences and cut out unnecessary noise. And it promotes a friendlier, more people-focused company culture. Even better, no great technical expertise is needed. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Here is an administration example taken from a MyHub Intranet site. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. You can even adapt the template and introduce custom fields as appropriate. A company is not a company without its people and mostintranetsare about the people. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! On the smaller screen format, they work much better than mega menus. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Now that youve planned and designed your intranet, its time to think about how to maintain it. We cover best practice considerations, and what you should keep in mind. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. For example, by surfacing information, enabling users to perform an action or access a tool. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. And aim to include a mix of team and corporate news for a personalized user experience. Use them to add or delete users and assign permission rights. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Other HR Teams made the switch from Workplace. However, make sure you use the appropriate column width for the information. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). This example primarily uses blues and grays, while the icons inject a vibrant splash of color. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. We discuss the latest best practice trends to guide the design of your intranet. The intranet simplifies access and makes it easier to share data and information across these platforms. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Post announcement and tag users, groups, a timeline to it. First, set up the announcements list. The user instinctively knows they can click on the link for more detailed information. Check out the example below for some ideas to get started. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. 10. This email is in which you share the name, images, and details of your product. The main button the call to action invites employees to access online chat. Create employee engagement surveys within your intranet with the simple-to-use forms builder. JPEGs or PNGs are the best choices. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Or create and upload your own videos. Furthermore, online forms mean staff have 24/7 access. Even non-technical staff will find intranet management easy. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. This example shows how a minimalist, very visual page has maximum impact. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. Back in the old days, employees used a company intranet largely to save and share files. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Accordions and expanding text are perfect for mobile-responsive intranets. Its a simpler and more effective way of getting things done. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. 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