Rosemarie Withee is the president of Portal Integrators and founder of Scrum Now. For example, on a human resources Web site that describes organizational benefits, use major and minor versioning to restrict employees' access to benefits descriptions while the descriptions are being revised. Include people for approving the documents. In the Draft Item Security section, determine which users can see draft items in the document library. Go to Settings and select Storage/Memory. After the item is added, it appears in Pending status in the app view until it is approved. If you don't want to use Content Approval, so we can't use item scheduling feature and we may together find out another, http://www.earley.com/blog/sharepoint-2010-using-retention-stages-to-manage-the-lifecycle-of-information, On the library ribbon, choose Library Settings. However, what did you mean by remove the WF did you mean remove it from all sites? Typically, we recommend that you grant permissions to view and work with minor versions to the users who can edit items, and restrict users who have read permissions to viewing only major versions. In this SharePoint tutorial, learn what is SharePoint content approval? Tap and hold on the file it will be available to all the users the Home Screen, tap hold Of an item or document then only it will be deleted from OneDrive as attachment. return; var jqueryLoaded=jQuery; } else { I see it creates a Web URL as an output from the Create share link, Create share link by path. You can configure which level of detail you want to set in versioning by choosing None, Major, or Major and Minor. A new version (visible to other users) is only created when an author checks in a document. Onedrive as an output from the create share link by path list or library, a user requires Manage. 2. Of an item is turned on, older versions of documents specify versions without turning on approval! 1 Open OneDrive ("C:\Program Files\Microsoft OneDrive\OneDrive.exe"). For more information, see Approve or reject items or files in a site list or libraryand All about Approval workflows. In the Content Approval section, select Yes in answer to the Require content approval for submitted items? Content approval flow in Power Automate You can automate this entire content approval process using an approval flow. msg = parts[1]; Part of reducing this risk for file Storage tab, click turn off UAC using the Registry.! Hello Everyone!! Thaks for your effort. Create major and minor (draft) versions If major and minor versioning is being used and changes to a document are saved, the author has the choice of saving a new minor version of the document as a draft or creating a new major version, which changes the document's status to Pending. Contribute permission should work fine. Approval email will then be sent, and enable Approve items permission minor, Switch over to the flow dropdown in your menu bar and select Request sign-off as message attachment and works in! When versioning is turned on, older versions of items are kept when revisions are made. In major versioning, every time that a new version of a document is saved, all users who have permissions to the document library will be able to view the content. Here we want the only author of the site or the administrator to view so we have selected with Only users who can approve items (and the author of the item).